Randolph County offers several options for viewing our land records.
In Person: You may access the land records using our public terminals in the Clerk’s records room.
The terminals are open to the public on regular business days from the hours of 8:00 am – 3:30 pm.
Tapestry is a “charge per search” option designed for the occasional user.
This web-based service allows you to have 24/7 access to Randolph County land records.
For more information, contact Kristin Fairchild at kristinf@fidlar.com, Fidlar’s support team at support@fidlar.com, or at 1-800-747-4600.
Benefits:
- 24/7 availability
- Secure browser based access
- Search various parameters (grantor/grantee, date range, legal description etc.)
Cost:
- Index/Image Search – $8.75 per search
- Print Copies – $1.00 per page
- Flexible Payment Options
- Pay-as-you-go with a credit card – Visa & MasterCard Accepted
- Open Account Payment Plan – $25 minimum per month
Helpful Hints:
- When searching by name, use the format LAST NAME FIRST NAME (one space & no commas).
- If searching by legal description, use the exact subdivision name.
- If searching for a Plat, look up the document number from the subdivision list located under the “Forms” tab. You will need to use the number – not the name – to find your plat.
- Remember that LESS IS MORE. Only search under one criteria. For example, last name only or subdivision only. Searching by PIN is not recommended.
Laredo is an account-based search designed for users who consistently search in Randolph County.
This subscription program gives you the ability to search and print documents from your computer 24 hours a day / 7 days a week. You have the option to access our records online through LAREDO ANYWHERE or you can download the LAREDO desktop application.
To sign up:
Print, fill out, and submit the LAREDO agreement.
To search:
Once you have signed up and have been issued a username and password, download the LAREDO software.
LAREDO DESKTOP: https://fidlar.com/LaredoDesktop.aspx)
LAREDO ANYWHERE: (https://fidlar.com/LaredoAnywhere.aspx)
LAREDO CONNECT: https://fidlar.com/LaredoConnect.aspx
For more information:
Contact the Clerk & Recorder’s Office at 618-826-5000, ext. 191 or email countyclerk@randolphcountyil.gov.
Benefits:
- Same user interface that is used on Recorder’s work stations
- Real time 24/7 access
- Customizable results screens
- Subscription based
Cost:
For all Accounts, there is a charge of .25 cents per printed page.
Minutes per month Cost per month
0 – 250 $75.00
251 – 500 $125.00
501 – 1000 $195.00
1001 – 2000 $295.00
Unlimited $400.00
The Recorder’s office is the official land records office for Randolph County. Records date back to the early 1800’s. It is our responsibility to maintain accurate and timely indexing and maintenance of documents reflecting the chain of title to land within Randolph County. Our records are indexed and available to view by both bound record books and digital images on the computer.
Instruments filed with the Recorder’s office include deeds, mortgages, releases and assignments, property liens, as well as assorted federal, state and local liens. Other documents included are veteran’s discharge papers, corporation papers, and instruments pertaining to the Uniform Commercial Code. The Recorder’s office is also responsible for the recordation and storage of subdivision plats, land surveys and monument records.
How to Record a Deed
Document recording is accepted in person or via US Mail or courier. Only original documents bearing actual signatures may be recorded. Faxed documents cannot be accepted.
While we are happy to answer your questions about how to record documents, the office cannot give legal advice about transferring property. You are urged to contact an attorney, abstract or title company to transfer real property.
All land transfers must be approved by Randolph County GIS / Mapping and Platting. There is no charge for this service unless the property transfer is deemed to be a Parcel Split. Upon examination, if it is determined that the property transfer is a Split, they will be an additional $25.00 fee. For more information on the Randolph County GIS / Mapping and Platting Department and procedures please contact them at 618-826-5000 x228.
Original documents will be returned to the customer in a timely manner, in most instances documents are returned the next business day. All recording is time-dated and placed on record in the order it is received. Most documents are recorded the day they are received.
Statutory Content of Recorded Documents
- Legal Description of Property – Legal description (parcel number) must be included in all documents. Also include street address.
- Signatures – Original signatures are required.
- Addresses – Include grantee address for tax billing on deeds.
- Notarization / Acknowledgement.
- Preparer – Must include name and address.
- Document Numbering – Doc number provided by Recorder.
Common Reasons for Rejection of Recording
- Real Estate Transfer Declaration or exemption stamp missing from deed.
- Fees incorrect.
- Legal description missing or wrong.
- “Prepared by” statement missing.
- Notary signature or seal missing.
- Document not dated or signed.
- Subsequent document missing reference to original document.
- All PTAX 203 forms must be completed in MyDec.
MyDec Program
The Randolph County Recorder of Deeds Office participates in the Illinois Department of Revenue’s MyDec program which allows for the FREE online preparation and submission of real estate property transfer tax declarations. The MyDec program also allows users to track the status of and make corrections to electronically prepared PTAX-203 forms throughout the entire recording process.
Effective JANUARY 1, 2023, ALL property transactions will be processed through MyDec. Please register to become a MyDec user. Registered users can submit electronically prepared PTAX-203 forms to any Illinois county that participates in the MyDec program.
Support
Phone: 844-445-1114 | Hours: Mon-Fri (8:00AM – 4:30PM)
Email: Rev.MyDecProject@illinois.gov
Benefits of using MyDec include:
- Fewer rejections and quicker corrections.
- Declarations can be saved and edited later before they are submitted.
- Helpful tips are available for many of the lines where common mistakes are made. These tips can be viewed or hidden by clicking on the blue help icon next to the lines.
- Fields that contain errors are displayed in red, providing a clear indication where changes must be made before the declaration is submitted.
Property Fraud Alert is a free notification service that alerts subscribers (via email, text message, or a voice phone call) each time a document is recorded with their name on it in the participating County Land Records office. The subscriber must select one method of notification, an email, text message, or voice call.
| FLAT FEE for recording most instruments | $80.00 |
| ASSIGNMENTS | $80.00 |
| TAX DEEDS | $80.00 |
| CORPORATION (certificates, annual reports, change of agent, etc.) | $61.00 |
| CORPORATION DISSOLUTIONS | $61.00 |
| UCC Finance Statements | $61.00 |
| LIENS | $80.00 |
| LIS PENDENS NOTICE | $80.00 |
| MEMORANDUM OF JUDGEMENT | $61.00 |
| RELEASE OF MEMORANDUM OF JUDGEMENT | $61.00 |
| MONUMENT RECORDING | $80.00 |
| NOTICE OF PROBATE | $61.00 |
| OIL, GAS & MINERAL ASSIGNMENTS | $80.00 |
| ORDINANCES / PUBLIC ENTITIES (water, sewer services, etc.) | $71.00 |
| PLATS (FOUR copies required) | $94.00 |
| RESTRICTIONS & COVENANTS | $80.00 |
| RELEASES (Document Number, Book/Page & Legal Description Required) | $80.00 |
| CERTIFIED DEEDS | $80.00 |
| TAX LIENS | $11.00 for one name |
| Each additional name – $1.00 | |
| RELEASE OF TAX LIEN | $11.00 for one name |
| Each additional name – $1.00 | |
| MOBILE HOME TAX LIEN | $10.00 for one name |
| Each additional name – $1.00 | |
| MILITARY DISCHARGE (DD214) | No Charge |