Public Filings

Assumed Business Name Registry

Individuals doing business in Randolph County under an assumed business name are required by law to register the business name with the Randolph County Clerk’s office. This requirement includes registration for sole proprietorships and general partnerships. Professional Corporations (P.C.) shall file with the County Clerk under the Assumed Name law.

To apply for an assumed name certificate the business owner must fill out a form. This form can be obtained from our office in person or by mail. The notarized form must be returned to the County Clerk’s office, accompanied by the $20.00 filing fee. After it is filed in our office it must be published for three consecutive weeks in the newspaper of your choice in Randolph County. Publication cost will be your responsibility. After we receive the certificate of publication from the paper, we in turn will send you an Assumed Name Certificate.

Assumed Name Certificate

Articles of Incorporation

If you will have an incorporated, corporated or limited business then you should file for Articles of Incorporation with the Secretary of State’s office in Springfield. Once these Articles are issued, they should be recorded in the County Clerk’s office.

Notary Public Registry

The purpose of notarization is to prevent fraud and forgery. The notary acts as an official and unbiased witness to the identity of person who comes before the notary for a specific purpose.

As of July 1, 2022 all Notary Services are handled by the Illinois Secretary of State’s office.

Statements of Economic Interest are disclosure forms for public officials, candidates for public office and certain other public employees. Filers must list specific information about their business dealings, outside income and other information. Those required to file must file with the County Clerk annually, no later than May 1.

On August 4, 1993 Public Act 88-187 was signed into law, as an amendment of the Illinois Governmental Ethics Act which significantly revises the requirement for filing Statements of Economic Interest.

The following persons must continue to file Statements of Economic Interests:

  • Individuals who are elected to office in a unit of local government and candidates for nomination or election to office.
  • Individuals appointed to a governing board, zoning board or a board of commission of a unit of local government.

Businesses in unincorporated areas of Randolph County can obtain a liquor license by filing an application with the Randolph County Board. Businesses seeking a liquor license for use inside a municipality should contact the local city or village clerk.

Regulation of liquor licensing is dictated by the Illinois Liquor Control Act and the Randolph County Liquor Code. Temporary event licenses are also permitted.

Randolph County Liquor License applications can be obtained from the Randolph County Clerk’s office or they may be downloaded here. Proof of insurance, copies of Articles of Incorporation, LLC or Limited Liability Partnership (if applicable), and the appropriate fee must accompany each completed application.

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It shall be unlawful for any person to conduct or operate a raffle, or sell, offer for sale, convey, issue, or otherwise transfer for value a chance onaraffle, unless conducted pursuant to a license duly issued by the County and in accordance with the provisions of this Article.

Raffle licenses shall be issued only to bona fide charitable, educational, fraternal, labor, religious, business, and veterans organizations that operate without profit to their members and which have been in existence continuously for a period of five (5) years of more immediately before making application for a license and which have had during the entire five (5) year period a bona fide membership engaged in carrying out their objects.

The County Commissioners shall review al raffle license applications. The County Commissioners shall, within thirty (30) days from the date of application, accept or reject a raffle license application. If an application is accepted, the County Commissioners shall forthwith issue a raffle license to the applicant.

For complete guidelines, see Sections 8-5-1 through 8-5-12 of Randolph County Ordinances.

Raffle Application

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